Privacy Policy

Last Updated: 2026-06-08

1.Introduction

Density AI, Inc. ("Company," "we," "us," or "our") respects your privacy and is committed to protecting personal information collected through our website, www.densityai.com (the "Site").

This Privacy Policy describes how we collect, use, disclose, and protect personal information from website visitors and job applicants, including individuals located in California.

2.Personal Information We Collect

A.Information You Provide

We may collect personal information that you voluntarily submit, including:

  • Name
  • Email address
  • Phone number
  • Mailing address
  • Resume, CV, cover letter, and employment history
  • Education and qualifications
  • AI-generated match scores, skill extractions, and reasoning summaries derived from your resume when you apply for a position (see Section 6 AI in Recruiting)
  • Any other information submitted through contact or job inquiry forms

B.Information Collected Automatically

When you visit our Site, we may automatically collect limited information such as:

  • IP address
  • Browser type
  • Device information
  • Pages visited and usage data

This information is used for security and basic website functionality.

3.How We Use Personal Information

We use personal information to:

  • Respond to inquiries
  • Improve our products or services, marketing, or customer relationships and experiences
  • Notify you about changes to our products or services
  • Administer our systems and conduct internal operations, including for troubleshooting, data analysis, testing, research, statistical, and survey purposes
  • Evaluate job candidates and manage recruiting activities, including through AI-assisted resume screening tools that analyze submitted resumes to match candidates against job requirements
  • Communicate with applicants
  • Improve website functionality and security
  • Comply with legal obligations

4.Disclosure of Personal Information

We do not sell your personal information.

We may disclose personal information to:

  • Employees or service providers involved in recruiting or responding to inquiries
  • Services providers providing candidate and resume analysis and evaluation, including without limitation:
    • Greenhouse Software, Inc., ("Greenhouse Software") our applicant tracking and recruiting platform, which processes job applicant personal information including resume data on our behalf; and
    • OpenAI, LLC, ("OpenAI") a sub-processor engaged by Greenhouse Software to perform AI-assisted resume analysis. Pursuant to a Data Processing Agreement between Greenhouse and OpenAI, OpenAI is prohibited from using personal data to train its models or for its own purposes.
  • Service providers supporting website hosting or IT operations
  • Government authorities when required by law

5.California Privacy Rights

California residents may request to:

  • Access their personal information
  • Correct inaccurate information
  • Request deletion of personal information, subject to legal exceptions
  • Access AI-generated match scores, skill extractions, and reasoning summaries created in connection with their job application
  • Opt out of automated processing of their resume and request manual review of their application (where technically supported by our recruiting platform)
  • Object to or request human review of any AI-assisted evaluation that significantly affects their candidacy

Requests may be submitted to:
Email: privacy@densityai.com

We will not discriminate against individuals for exercising privacy rights.

6.AI in Recruiting

When you apply for a position with Density AI, Inc., we may use AI-assisted tools as part of our initial application review process, including without limitation Greenhouse Software's Talent Matching feature, which analyzes the content of submitted resumes to generate a candidate match assessment based on the skills and requirements specified for the role.

What the AI does: The system extracts skills, job titles, years of experience, employment dates, and company names from your resume and compares them to job criteria established by our recruiting team. It assigns a match category (such as Strong Match, Good Match, Partial Match, or Limited Match) and a written summary of the assessment.

What the AI does not do: The AI does not make hiring decisions. No candidate is automatically advanced or rejected based on AI scoring. All advancement and rejection decisions are made by human recruiters or hiring managers. The AI assessment is used only during the initial application review stage and is not shared with interviewers.

Data shared with third parties: Resume analysis involves transmission of extracted resume data (skills, job titles, experience, and employment history — not your name or contact information) to third parties for processing, including without limitation OpenAI, a sub-processor engaged by Greenhouse Software. This data is processed solely to generate match assessments and is not used to train AI models.

Your rights: You have the right to:

  • Request access to AI-generated scores and reasoning associated with your application
  • Request manual review of your application in lieu of AI-assisted review (opt-out)
  • Request deletion of AI-generated data associated with your application

To exercise these rights, contact us at privacy@densityai.com.

Jurisdiction-specific notice: Some jurisdictions may require additional disclosures or provide additional rights regarding AI use in hiring. If you are located in New York City, Colorado, Illinois, or the European Economic Area/United Kingdom, please see the jurisdiction-specific notice applicable to you (if provided) or contact privacy@densityai.com.

7.Data Retention

We retain personal information only as long as necessary for the purposes described above. Job applicant information is generally retained for 12–24 months following the conclusion of the recruiting process unless a longer retention period is required by law or deletion is requested.

8.Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information. However, no data transmission or storage system can be guaranteed to be 100% secure.

9.Children's Privacy

The Site is not intended for individuals under 16 years of age, and we do not knowingly collect personal information from children.

10.Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised "Last Updated" date.

11.Contact Information

Density AI, Inc.
Email: privacy@densityai.com
Address: 2570 W El Camino Real, Suite 410, Mountain View, CA 94040